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Calls for Proposals, Deadlines and Schedules

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Latest Shane Call for Proposals

To: Observers on the Lick Observatory Shane 3-M Telescope

From: Connie Rockosi, UCO Interim Director

Date: March 9th, 2022

Semester 2022B

(August 1st, 2022 through January 31st, 2023)

Deadline: Thursday, April 21st, 2022, 5:00 PM Pacific Time 

Proposal Information

Note:  We may have an operations shut down or limited instrument changes during the APF recoating.  This has not yet been scheduled but could occur in August – Oct.   

This is the Call for Proposals for the Shane 3m telescope at Lick Observatory. 

Lick Observatory’s scientific impact manifests itself in several ways: Lick and the Shane 3m telescope can undertake observing programs that require substantially more observing time than is available at 8-10m telescopes. Lick provides a testbed for new and improved technologies, both in instrumentation and in observing techniques. Moreover, graduate students and postdocs can write their own observing proposals and lead their own programs, gaining valuable experience in scientific planning and leadership. 

Proposals for large and/or long-term programs on the Shane 3-m telescope are encouraged. Guidelines for the structure of such proposals can be found at:

https://www.ucobservatories.org/observatory/lick-observatory/shane-telescope/large-multi-semester-approved-programs/

or

https://www.ucobservatories.org/observatory/lick-observatory/shane-telescope/large-or-synoptic-approved-programs-lsap/

Ambitious long-term programs help Lick Observatory increase its scientific impact. Programs such as these are becoming ever more important as a way to keep Lick scientifically fruitful in the current era of 8-10 meter telescopes, by taking advantage of Lick’s greater access to telescope time. 

Proposals for use of the 3-m Shane reflector will be submitted online in a process very similar to that used for UC Keck proposals. 

Submitting an application is a two-step process: on-line creation of a proposal cover sheet and uploading a pdf-format file with the Scientific Justification and other support materials. 

Step 1: Create a proposal cover sheet and be assigned a Proposal ID#. Go to the web page below, enter the information required for the form, submit the form and note the assigned proposal ID#, which is required in Step 2. 

https://spg.ucolick.org/cgi-bin/time_apps/3m/

Step 2: Prepare a file with the following sections: 

1. Scientific Justification (2-page limit), 

2. References and Figures (2-page limit),

3. Targets and Exposures, 

4. Supplementary Observations Required from other Observatories, 

5. Technical Remarks, 

6. Path to Science from Observations, 

7. Status of Previously Approved 3-m Programs, including a complete list of publications that have resulted from your previous observing time at Lick over the past 5 years. 

Create a pdf-format of this document and upload it at the submission web page:

https://spg.ucolick.org/cgi-bin/ShaneTAC/login.cgi

Graduate Student Applications: Graduate students are eligible to apply for 3-m observing time. A letter must accompany each proposal from the faculty sponsor stating the student is qualified to carry out the project. Please email the letter to gcoolidge@ucolick.org, and be sure the subject line says “Graduate Student Shane Proposal.” 

Graduate student observing projects requiring a large number of nights or nights spread over several semesters must be thesis-related; the first proposal must be accompanied by a letter of support from the student’s thesis adviser. 

Remote observing is supported for the Shane Telescope. With the exception of UC Merced and UC San Francisco, all UC campuses maintain at least one remote observing room. General information and caveats for those considering remote observing may be found here: http://mthamilton.ucolick.org/techdocs/remoteObs/shane/intro 

For details about reserving one of these rooms on your campus for your Lick observations, please contact your local astronomy (or physics) department or the support astronomers at Lick (email to sa@ucolick.org). 

Lick observers (astronomers, postdocs, students) are not permitted to observe remotely until they have completed an on-site checkout at Lick Observatory plus a separate remote-observing checkout. These are described further in the Lick remote observing policy page: http://mthamilton.ucolick.org/techdocs/remoteObs/shane/intro 

Please contact the Lick support astronomers (sa@ucolick.org) to arrange the necessary checkouts. 

Other useful links: 

Shane 3-m Telescope Manual: 

http://mthamilton.ucolick.org/techdocs/telescopes/Shane/intro/ 

Guidelines for preparing 3-m proposals: 

https://www.ucobservatories.org/observatory/lick-observatory/shane-telescope/observer-information/

Remote Observing Policies and Procedures: 

http://mtham.ucolick.org/techdocs/remoteObs/homeobserving/intro/

Instruments available are: 

Kast Spectrograph – Dual channel optical spectrometer: 

http://mthamilton.ucolick.org/techdocs/instruments/kast/ 

Hamilton Spectrograph – High-resolution optical echelle spectrometer: http://mthamilton.ucolick.org/techdocs/instruments/hamspec/ 

Adaptive Optics – Natural and Laser guide star adaptive optics systems. The AO system for the Shane 3m (known as ShaneAO and ShARCS) is available for the general user community. Note: Proposals which use the Natural Guide Star mode are particularly encouraged due to the fact that the reliability and power available in the current dye laser is low. Operations with Laser guide star will be done on a best effort basis.  Staff limitations at Mount Hamilton may limit the number of Laser Guide Star nights that can be scheduled. 

Links to information about Shane AO and ShARCS are the following: 

http://mthamilton.ucolick.org/techdocs/instruments/ShaneAO/intro/ 

http://mthamilton.ucolick.org/techdocs/instruments/sharcs/intro/ 

http://lao.ucolick.org/ShaneAO/

Sincerely,

Connie Rockosi, UCO Interim Director
Director’s Office
UCO/Lick Observatory
Interdisciplinary Sciences Building
University of California
1156 High Street
Santa Cruz, CA 95064

Latest APF Call for Proposals

To: Observers on the Automated Planet Finder (APF) 2.4 m telescope
From: UCO Director
Date: Mar 9th, 2022

APF Observing Requests — Semester 2022B
(Aug 1st, 2022 through Jan 31st, 2023)

Deadline: Apr 21st, 2022 at 5:00 pm PDT

The APF is now by default a queue scheduled telescope. Because of this policy:

  • Requested nights should be “clear” nights with no correction for weather, only science observation time and overheads will be charged to a program.
  • The TAC will be allocating time based on the expected 780 hours of clear time for UC proposals.
  • Queue priorities will be set based on TAC grades.
  • We welcome all proposals for high resolution, R~100,000, spectroscopy of stars as well as proposals for precision radial velocities of GKM stars.
  • We encourage proposals to request additional time for your program on the cover sheet, in case other programs cannot be executed or the APF is undersubscribed.
  • We note that we may close the APF for three (3) weeks in August or September to re-coat the APF primary mirror. This will be scheduled following the completion of activities for the Shane telescope. Please explicitly discuss any observations that must be completed during those months in the proposal.

Proposal Information

  1. The first page must include an abstract – see Proposal Submission Requirements
  2. Select Cadence for queue observing on the cover sheet – see Proposal Submittal Instructions
  3. Pure classical nights must be justified – see Proposal Submittal Instructions
  4. Please assume 10 hours per night for calculating total requested time
  5. Large, or Synoptic Approved Programs (LSAPs.) are now an option. These include the traditional Long Term programs, so a program requiring data over multiple semesters – see Large or Synoptic Approved Programs (LSAP)
  6. Large, multi-semester programs (LMAPS) are programs that require multiple semesters and need >25% of the available time – see APF LMAPS
  7. Proposal ranking will determine queue ranking – see Understanding the APF Queue and Time Critical Observations, ToOs, and Proposal Ranking
  8. Time critical observations will be given higher queue ranking but must be justified – see Time Critical Observations, ToOs, and Proposal Ranking
  9. TOO programs can submit targets during the night starting in 2022B – see Time Critical Observations, ToOs, and Proposal Ranking

Information about the APF telescope can be found at:
http://apf.ucolick.org

For the 2022B semester, 780 hours will be scheduled in the APF queue for UC proposals.

The time will be scheduled in two different modes at the request of the observers. The observer can (1) ask for their targets to be inserted into the queue operated by the University of California Observatories (Cadence), or (2) ask for specific nights and conduct observations as they wish (Classical). Classical requests need to be justified.

All time requests should be in hours. The cover sheet should list the request in nights, assuming 10 hours per night, with fractional nights as appropriate. The TAC will allocate grades to the proposals and those grades (A, B, C) will determine the relative priority on any given night, with guaranteed or purchased time being granted A time.

The queue will be run on all nights, except for the whole or half nights allocated to specific classical programs. The queue software is capable of handling multiple programs per night. The target list and the data files for a given observer will be private to the PI unless otherwise requested. A given program can be executed on any given night the queue is running, with the balance of observing time monitored over the course of the semester to match the allocated amount. Simple cadence requirements, ranging from multiple times a night, to once a month can be met and the total observations can easily be supported.

Regarding data reduction pipelines, there are currently two options for data reduction pipelines but both are optimized for precision radial velocity work of cool stars using the Iodine cell as a reference. If you would like to use either of these, please contact Brad Holden (holden@ucolick.org) before submitting your proposal.

Latest Small Telescope Call for Proposals

Call for Proposals

To: Observers on the Lick Observatory Small Telescopes 

From: Connie Rockosi, UCO Interim Director 

Date:  March 16th, 2022

Second Semester 2022

(August 1st, 2022 through January 31st, 2023) 

Deadline: Thursday, April 28th, 2021, 5:00 PM Pacific Time

Proposal Information

Information about the Nickel: 

https://www.ucobservatories.org/observatory/lick-observatory/the-nickel-telescope/

The Nickel 1-meter (40-inch) telescope and Direct Imaging Camera (CCD-C2) are equipped for remote operation and are available for such use. Only observers with experience observing locally with the Nickel telescope and Direct Camera are eligible to observe remotely. New observers require a local checkout at Mount Hamilton and a supplementary remote checkout on their first night of actual remote observing, to be conducted via video-conferencing.

Applying for time with the Nickel telescope requires firstly a submission of a cover sheet followed by a scientific justification. You can access the online cover sheets for the Nickel telescope at https://spg.ucolick.org/cgi-bin/time_apps/1m/ along with instructions on how to submit the accompanying science description. 

After submission of the cover sheet the main text of the proposal should be prepared as a PDF file and uploaded via the webpage: https://spg.ucolick.org/cgi-bin/LickTAC/login.cgi 

To access this page it will be necessary to enter the cover sheet ID number that is assigned at the preceding cover sheet submission stage. The Shane Proposal Guidelines at: https://www.ucobservatories.org/observatory/lick-observatory/the-nickel-telescope/observer-information/ can be followed in preparing a science description for a Nickel proposal. In summary, this ideally comprises a Scientific Justification (up to two pages in length), Technical Remarks that specify the program objects and anticipated exposure times, an acknowledgement of any supplementary observations from other observatories that are part of the program, a review of the status of proposals awarded time at Lick Observatory telescopes in the past two years, and a list of papers from the past five years that have used data from Lick Observatory telescopes (not the Keck telescopes). Graduate students are encouraged to apply for Nickel time; a letter from the thesis advisor should be attached indicating that the student is in good academic standing.

Remote observing with the Nickel telescope must be done from one of the mainland approved sites. Proposals for remote observing must specify the facility from which the observer will be working and include a list of up to four filters and the order in which they are to be installed. In all other ways, the remote proposal process is the same as for local observing. 

If you plan to submit a remote observing proposal, please consult the following web pages before preparing your proposal. 

Remote Observing Policy: 

http://mtham.ucolick.org/techdocs/remoteObs/nickel/policy/ 

Remote operation of the Nickel 1-m Telescope and Direct Imaging Camera: http://mthamilton.ucolick.org/techdocs/remoteObs/nickel/intro/ 

https://www.ucobservatories.org/observatory/lick-observatory/the-nickel-telescope/observer-information/

The Support Astronomers have created a web page that describes the procedure for the home observing mode: 

http://mtham.ucolick.org/techdocs/remoteObs/homeobserving/intro/

The online proposal system for all telescopes in this call is also described at:

https://spg.ucolick.org/cgi-bin/LickTAC/login.cgi 

You can also find the online cover sheets at:

https://spg.ucolick.org/cgi-bin/time_apps/ 

Important: The CAT will only be offered on a restricted basis. Users who wish to apply for CAT time should contact the UCO Support Astronomers (sa@ucolick.org) before submitting a request. 

Please make a realistic estimate of the number of nights you will need for your program. Include enough information in your requests so that we fully understand the scientific aims of your proposed program and, specifically, what observations you plan to make.

Note:   Late proposals will be excepted but will be constrained by available time and resource support.   Please contact Deputy Director (mshetrone@ucolick.org) for more information.

Sincerely,

Connie Rockosi, UCO Interim Director
Director’s Office 
UCO/Lick Observatory 
Interdisciplinary Sciences Building
University of California
1156 High Street
Santa Cruz, CA 95064

Proposal Basics

Lick Observatory’s scientific impact manifests itself in several ways:

  • Lick telescopes can undertake observing programs that require substantially more observing time than is available at 8-10m telescopes.
  • Lick provides a testbed for new and improved technologies, both in instrumentation and in observing techniques.
  • Graduate students and postdocs can write their own observing proposals and lead their own programs, gaining valuable experience in scientific planning and leadership.
  • Proposals for large and/or long-term programs on the telescopes are encouraged.

Proposals for use of the Lick telescopes will be submitted online in a process very similar to that used for UC Keck proposals. Although the Shane, APF and small telescopes have their own separate pages and web pages.