Wildfire Relief Fund for Lick Observatory
Make a Donation

Travel Contacts

For administrative, Mt. Hamilton, UCO shops, and TMT Travel, please contact:
Camille Martinez
831-459-2772
camille@ucolick.org

NOTE: ALL completed TRAVEL FORMS must to be sent to: camille@ucolick.org for reimbursement.
Reimbursement Rates

Effective 1/1/2021
56 cents per mile

Standard Reimbursements:
For your convenience, we have calculated the round trip mileage from UCO/ISB to the following destinations. If you begin or end your trip at home, you have the option to claim the actual number of miles driven, if travel day is a scheduled day off. Otherwise mileage is to/from office location.

Rates effective January 1, 2021.

Airports:

  • San Jose: $40.00
  • Oakland: $75.71
  • SFO: $71.12
  • Mt Hamilton: $66.20
  • UCOP: $82.32
  • UC-SV: $12.00

Mileage Reimbursement Limits:
If you choose to drive rather than fly on a long trip, mileage reimbursement is limited to equivalent airfare. Must be pre-approved, before travel.

Meals & Incidental Reimbursement:
Claim actual costs for meals and incidentals up to $62.00 per day.

Travel of Less than 24 hours:
Meals are not reimbursed unless trip includes overnight stay, evidenced by a lodging receipt.

Travel of Less than 30 Days:

  • Traveler is away more than 24 hours
  • Traveler is away less than 30 days
  • Travel within continental US
  • $62 maximum daily meal reimbursement
  • Not a per diem; based upon actual expenses

Travel of More than 30 Days:

  • Traveler is away more than 30 days
  • Phone or email your Travel Contact for allowance

Lodging:
$275 max per day (minus taxes/mandatory fees)

Please note: UCO requests that all receipts are submitted with the post travel form below

Travel Forms

Travel Advance Request (TAR) Form

Important: The TRAVEL ADVANCE FORM must be downloaded (you might see an unreadable notice when you click the link), click download and open it with Adobe Acrobat. This form can only be filled out and saved in Acrobat Professional 8.1 or above. To install Adobe Acrobat download it here: UCSC Adobe Creative Suite.

Post Travel Form (please print in landscape and check “scale to fit“)

204 / Auto Deposit forms

UC Car Rental AgreementsPlease return completed forms to the UCO Business Office, ISB #390 (not to FAST on campus).

Please review the UC Santa Cruz Travel Guide.

  • Dollar Rent A Car
  • Enterprise Rent-A-Car
  • Hertz Car Rental
  • National Car Rental
  • Thrifty Car Rental